Expense Reimbursement Protocol

1. Residents will be reimbursed for approved expenses relating to travel, medical education, and other reasonable expenses. This limited allowance, provided by the program, cannot be carried forward from one academic year to the next.
   
   
2. All requests for reimbursement must be accompanied by proper documentation including:
   
   a. Receipt
   
   b. Statement of the purpose of the expense including the relationship to the residency program.
   
   
3. As a general rule, only those items which would be considered normal business expenses will be considered for reimbursement.
   
   
4. Allowable expenses include the following:
   
   a. Travel to and from:
   
   i. SCS
   ii. Distant rotation training sites
   iii. Medical Education Courses
   iv. Board Examinations
   
   b. Registration, food, and lodging expenses for medical education conferences and board examinations.
   
   c. Medical texts, journals, or software to be utilized for residency educational activities or patient care activities.
   
   d. Professional association dues.
   
   e. Other activities that relate to the educational or patient care duties of the resident within the program.
   
   
5. Capital equipment which will be retained by the resident by the completion of training such as computer hardware, palmtop computers, or printers may be considered for reimbursement, but will be subject to income taxes per IRS rules.
   

CME/Travel for each residency year is as listed under Salary and Benefits.